I need a virtual assistant to be receptionist and assist with light admin support
The Virtual Assistant will handle day-to-day administrative tasks, client communication, and scheduling to ensure our operations run smoothly. This is a remote position requiring excellent communication skills, professionalism, and a proactive attitude. Excellent English.
Key Responsibilities:
• Reception & Communication:
• Answer incoming calls and route messages to the appropriate team member
• Respond to client inquiries via phone and email promptly and professionally
• Greet and assist virtual meeting attendees via Zoom or similar platforms
• Scheduling & Calendar Management:
• Schedule and confirm appointments, meetings, and site visits using g-suite.
• Maintain an organized and up-to-date company calendar
• Send reminders and follow-ups to clients and internal staff
• Email Management:
• Monitor, sort, and prioritize incoming emails
• Draft, proofread, and send correspondence as directed
• Ensure timely responses to client and vendor emails
• Data Entry & Recordkeeping:
• Enter and update client and project information in CRM or project management software (Google Excel sheets)
• Maintain organized digital filing systems (Ensure reports are getting filed).
• Assist in formating word document reports, excel spreadsheets, and other documents
Qualifications:
• Previous experience as a Executive Assistance, Virtual Assistant, Administrative Assistant, or Receptionist preferred
• Excellent verbal and written communication skills
• Strong organizational skills with attention to detail
• Proficiency in Microsoft Office, Google Workspace, and common scheduling tools
• Ability to handle sensitive information with discretion
• Self-motivated, reliable, and able to work independently
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