**Immediate Hiring: Executive Operations Assistant – Strategic Project Coordinator for CEO Support**

Are you a highly organized and proactive individual with a passion for supporting senior executives in fast-paced business environments? Do you have experience in project management, executive assistance, and administrative support? If so, we invite you to apply for the Executive Operations Assistant – Strategic Project Coordinator for CEO Support role at Workwarp, a leading marketing firm specializing in performance marketing, affiliate and performance-based public relations, and strategic planning. **About Workwarp** At Workwarp, we pride ourselves on being a combination of agency and incubator, building systems and processes that enable us to offer creative solutions ranging from data analysis to asset ideation and guidance on creative for multiple channels. Our team is comprised of individuals from around the world who have the skills and knowledge to navigate today's competitive performance marketing landscape. We aim to help companies and brands scale from one to ten, rather than taking them from zero to one. Our business model consists of wholly-owned in-house brands and software products, plus agency services that work together as a functional and multi-faceted team. **Job Overview** We are seeking a highly organized and proactive Executive Operations Assistant to support our CEO by managing daily operations, coordinating projects across departments, and providing administrative support. The ideal candidate will have experience working closely with senior executives, particularly in an advertising or digital marketing agency, and will be skilled in project management, executive assistance, and administrative support. This role will ensure that the CEO's initiatives are effectively implemented, with a focus on seamless project coordination and operational efficiency. **Key Responsibilities** As an Executive Operations Assistant – Strategic Project Coordinator for CEO Support, you will be responsible for: * Project Management: Lead and oversee all CEO-related tasks and initiatives, ensuring deadlines are met and priorities are aligned. * Content Support: Assist with developing and executing the CEO's LinkedIn content strategy, including drafting posts and managing engagement. * Administrative Tasks: Handle executive administrative tasks such as email management, preparing reports, and following up on projects. * Onboarding Assistance: Help with onboarding tasks such as setting up emails, accessing systems like Slack, and using tools like Rippling and Google Workspace. * Project Coordination: Oversee marketing and business development projects across departments, ensuring alignment and efficient execution. * Cross-Departmental Collaboration: Collaborate with department leaders and team members to define and refine processes, ensuring timely delivery of client projects. * Resource Management: Manage resource allocation and utilization, addressing any instances of over or underutilization within teams. * Reporting: Maintain detailed documentation and reporting of ongoing projects using tools like ClickUp or Asana. * Support Growth Strategies: Assist with business development activities and provide operational support for growth strategies and process improvements. * Freelancer Management: Maintain a diverse pool of freelance talent, managing information on skill sets, availability, and rates. * Calendar Management: Manage the CEO's calendar, schedule meetings, and coordinate appointments to optimize time management. * Travel Coordination: Organize and coordinate travel arrangements, bookings, and itineraries, while allowing flexibility for the CEO to self-book as needed. **Qualifications** To be successful in this role, you will need: * 2-3 years of experience as an Executive Assistant or Project Manager, ideally supporting a CEO in an advertising, digital marketing, or fast-paced environment. * Strong project management skills, with the ability to manage multiple work streams and deliverables simultaneously. * Proficiency with project management tools such as ClickUp (what we use), Asana, or Monday. * Proficiency in Google Suite, Keeper, ClickUp, Slack, Zoom, and LinkedIn. * Experience with Rippling, Slack, and Google Workspace for onboarding and administrative tasks. * Experience managing executive calendars, travel arrangements, and administrative tasks. * Excellent communication skills, including experience with LinkedIn content development. * Ability to work independently in a fast-paced, remote environment, with meticulous attention to detail. * Strong leadership and relationship-building skills, fostering collaboration across departments. * A positive, proactive, and solution-oriented attitude, with strong accountability and a calm, confident presence. * Previous experience in managing workflows and team resources is a strong asset. **Skills and Competencies** To excel in this role, you will need to possess the following skills and competencies: * Strong organizational and time management skills, with the ability to prioritize tasks and manage multiple projects simultaneously. * Excellent communication and interpersonal skills, with the ability to build strong relationships with senior executives, department leaders, and team members. * Proficiency in project management tools, including ClickUp, Asana, and Monday. * Experience with Google Suite, Keeper, ClickUp, Slack, Zoom, and LinkedIn. * Ability to work independently in a fast-paced, remote environment, with meticulous attention to detail. * Strong leadership and relationship-building skills, fostering collaboration across departments. * A positive, proactive, and solution-oriented attitude, with strong accountability and a calm, confident presence. **Career Growth Opportunities and Learning Benefits** At Workwarp, we are committed to providing our employees with opportunities for growth and development. As an Executive Operations Assistant – Strategic Project Coordinator for CEO Support, you will have the opportunity to: * Work closely with senior executives, including our CEO, to develop and implement strategic initiatives. * Collaborate with department leaders and team members to define and refine processes, ensuring timely delivery of client projects. * Develop and execute the CEO's LinkedIn content strategy, including drafting posts and managing engagement. * Manage and coordinate marketing and business development projects across departments, ensuring alignment and efficient execution. * Provide operational support for growth strategies and process improvements. * Develop and maintain a diverse pool of freelance talent, managing information on skill sets, availability, and rates. **Work Environment and Company Culture** At Workwarp, we pride ourselves on our collaborative and dynamic work environment. Our team is comprised of individuals from around the world who share a passion for performance marketing, affiliate and performance-based public relations, and strategic planning. We are committed to providing our employees with opportunities for growth and development, and we believe in fostering a positive, proactive, and solution-oriented attitude. **Compensation, Perks, and Benefits** We offer a competitive salary and a range of benefits, including: * A competitive salary. * Opportunities for growth and development. * A dynamic and collaborative work environment. * Flexible working arrangements, including remote work options. * Access to the latest technology and tools. * Opportunities for professional development and training. * A positive, proactive, and solution-oriented work culture. **Conclusion** If you are a highly organized and proactive individual with a passion for supporting senior executives in fast-paced business environments, we invite you to apply for the Executive Operations Assistant – Strategic Project Coordinator for CEO Support role at Workwarp. We offer a competitive salary, opportunities for growth and development, and a dynamic and collaborative work environment. Apply now and let's discuss how you can become a vital part of our success story. Apply for this job