Experienced Remote Accounting & HR Assistant – Nonprofit Financial Operations and Human Resources Support Specialist

Introduction to Workwarp and Our Mission

At Workwarp, we are dedicated to enhancing the financial operations of nonprofit organizations, ensuring they can focus on their mission to make a positive impact in the community. As a remote Accounting & HR Assistant, you will play a vital role in maintaining streamlined financial processes and providing assistance with various HR functions. Our team is collaborative, supportive, and passionate about what we do, and we are looking for a like-minded individual to join our ranks.

Job Overview

We are seeking a meticulous and dedicated Accounting Staff member who is passionate about enhancing the financial operations of nonprofit organizations. This fully remote position offers you the opportunity to work within a collaborative and supportive team, reporting directly to the Director of Finance & HR. You will be integral to maintaining streamlined financial processes while also providing assistance with various HR functions. If you are enthusiastic about accounting and HR and are eager to support the financial health of a nonprofit organization, we encourage you to apply for this exciting opportunity.

Key Responsibilities

• Manage vendor maintenance, process W9 forms, and ensure timely and precise accounts payable processing to guarantee seamless financial operations.
• Facilitate the accurate crediting of scholarship payments to student accounts, communicating with educational institutions to resolve any discrepancies and ensure timely payment processing.
• Oversee invoicing, monitor past-due accounts, and manage collections to guarantee prompt payment receivables and minimize financial losses.
• Process incoming payments into the accounting system (Intacct), ensuring the integrity of financial data and maintaining accurate records.
• Issue donor tax acknowledgment letters while ensuring adherence to tax regulations and maintaining compliance with all relevant laws and regulations.
• Reconcile bank and credit card statements to uphold accurate financial records and detect any discrepancies or irregularities.
• Process staff expense reports, manage reimbursements, and maintain credit card receipt files to ensure timely and accurate payment processing.
• Supervise the control and distribution of in-kind donations and inventory to ensure accurate tracking and reporting.
• Assist with additional tasks as directed by the Director of Finance & HR or CEO to promote the efficiency of financial and HR operations and support the overall mission of the organization.

Essential Qualifications

• A Bachelor’s degree in accounting, finance, or a related field is required, with a minimum of 3 years of relevant accounting experience.
• Experience in nonprofit accounting is advantageous but not mandatory, although a strong understanding of accounting principles and practices is essential.
• Strong understanding of accounting software, particularly Intacct, is preferred, with the ability to quickly learn and adapt to new systems and technologies.
• Exceptional verbal and written communication capabilities, ensuring professional interactions with both team members and external partners, including vendors, donors, and educational institutions.
• Proficient in Microsoft Office and Google Workspace (G-Suite), with the ability to utilize a range of software applications to support financial and HR operations.

Preferred Qualifications

• Certification in accounting or a related field, such as CPA or CMA, is highly desirable, although not required.
• Experience with HR functions, including recruitment, benefits administration, and employee relations, is advantageous, although not mandatory.
• Knowledge of nonprofit accounting regulations and standards, including GAAP and IRS guidelines, is highly desirable.
• Experience with financial analysis and budgeting, including the ability to prepare and present financial reports and budgets, is highly desirable.

Skills and Competencies

• Outstanding project management and organizational skills, with the ability to manage multiple tasks effectively while meeting deadlines and maintaining attention to detail.
• High attention to detail and accuracy in financial tasks, with the ability to detect and correct errors or discrepancies.
• Strong bookkeeping and financial management aptitude, with the ability to maintain accurate and up-to-date financial records.
• Ability to maintain confidentiality and professionalism in handling sensitive information, including financial data and employee information.
• Self-motivated and proactive, with the ability to work independently in a remote setting and collaborate with team members as needed.

Career Growth Opportunities and Learning Benefits

Joining our team means contributing to a meaningful mission while enhancing your skills in both accounting and HR within a supportive professional environment. You will have the opportunity to work with a range of software applications, including Intacct, and develop your knowledge of nonprofit accounting regulations and standards. Our team is committed to ongoing learning and professional development, and we offer a range of training and development opportunities to support your career growth and advancement.

Company Culture and Values

At Workwarp, we value collaboration, transparency, and a shared commitment to making a positive impact in the community. Our team is dynamic, supportive, and passionate about what we do, and we are looking for a like-minded individual to join our ranks. We offer a range of benefits, including a competitive salary, flexible working hours, and the opportunity to work remotely. If you are enthusiastic about accounting and HR and are eager to support the financial health of a nonprofit organization, we encourage you to apply for this exciting opportunity.

Work Environment and Company Culture Highlights

• Collaborative and supportive team environment, with regular team meetings and social events to foster communication and camaraderie.
• Flexible working hours and remote work arrangements, allowing you to balance your work and personal life and maintain a healthy work-life balance.
• Opportunities for professional development and career growth, including training and development programs, mentorship, and coaching.
• Competitive salary and benefits package, including health insurance, retirement savings, and paid time off.
• Dynamic and inclusive company culture, with a commitment to diversity, equity, and inclusion and a focus on making a positive impact in the community.

Compensation, Perks, and Benefits

We offer a competitive salary and benefits package, including health insurance, retirement savings, and paid time off. Our team enjoys a range of perks, including flexible working hours, remote work arrangements, and opportunities for professional development and career growth. We are committed to supporting the well-being and success of our team members and offer a range of benefits and programs to support your physical, emotional, and financial health.

Conclusion

If you are a motivated and detail-oriented accounting professional looking for a new challenge, we encourage you to apply for this exciting opportunity. As a Remote Accounting & HR Assistant, you will play a vital role in maintaining streamlined financial processes and providing assistance with various HR functions. You will have the opportunity to work with a range of software applications, develop your knowledge of nonprofit accounting regulations and standards, and contribute to a meaningful mission. Don’t miss out on this fantastic opportunity to grow your career and make a positive impact in the community – apply today!

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