Experienced Part-Time Remote Administrative Assistant for Mechanical Project Management Firm - Flexible Schedule & Growth Opportunities

Join the Team at NOVA 1 LLC: Where Innovation Meets Excellence in Mechanical Project Management

Unlock your potential with a new role at NOVA 1 LLC, a leading design-build mechanical contracting firm specializing in turnkey electrification project management! We're seeking a highly organized, detail-oriented experienced part-time remote Administrative Assistant to support our executive team. As a key member of our team, you will play a critical role in ensuring smooth operations, managing critical administrative tasks, and driving success. This is a unique opportunity to join a dynamic team and make a significant impact in the mechanical project management industry.

About NOVA 1 LLC: Pioneering Excellence in Mechanical Contracting

NOVA 1 LLC is a renowned mechanical contracting firm that combines value-engineered system design with extensive product knowledge to deliver tailored, high-quality solutions. Our expertise lies in heat pump heating, air conditioning, domestic hot water (DHW), and ventilation systems. With a strong commitment to innovation and customer satisfaction, we have established ourselves as a trusted partner for clients seeking exceptional value.

The Role: Part-Time Remote Administrative Assistant

As a Part-Time Remote Administrative Assistant, you will work approximately 10+ hours/week, providing administrative support to our executive team. This role offers a flexible schedule, with some availability required during normal business hours for collaboration with other staff. The ideal candidate will be highly organized, detail-oriented, and experienced in administrative tasks, with a strong ability to work independently in a remote setting.

Key Responsibilities: Driving Success through Administrative Excellence

• Document Management: Organize and manage electronic documents, including contracts and reports, ensuring easy access and retrieval.
• Program Applications: Assist with completing and submitting online program applications, ensuring accuracy and timeliness.
• Insurance Paperwork: Handle insurance paperwork and ensure compliance with requirements, maintaining accurate records.
• Executive Support: Support the executive team in managing various administrative and project-related tasks, providing exceptional support and ensuring smooth operations.
• Communication: Develop and maintain effective communication with team members, stakeholders, and clients, both written and verbal.

Qualifications: The Ideal Candidate

Essential Qualifications:

• Technical Skills: Proficiency in general computer operations and digital tools, with experience in electronic document management systems.
• Software Skills: Basic knowledge of spreadsheet software (e.g., Microsoft Excel or Google Sheets) and ability to quickly learn new software applications.
• Communication Skills: Excellent written and verbal communication skills, with the ability to effectively communicate with diverse stakeholders.
• Organizational Skills: Strong organizational and time-management skills, with the ability to prioritize tasks and manage multiple projects.
• Independence: Ability to work independently in a remote setting, with minimal supervision, and maintain confidentiality.

Preferred Qualifications:

• Administrative Experience: Previous experience as an administrative assistant or in a related field, preferably in a remote or flexible work environment.
• Mechanical Industry Knowledge: Familiarity with the mechanical contracting industry or experience working with similar clients.
• Project Management Skills: Basic knowledge of project management principles and practices, with the ability to learn and adapt quickly.

What We Offer: A Supportive Team Environment & Growth Opportunities

Benefits and Perks:

• Flexible Schedule: Enjoy a part-time remote work schedule with flexible hours, allowing for work-life balance.
• Competitive Salary: Earn a competitive salary for this part-time position, with opportunities for growth and development.
• Supportive Team: Collaborate with a dynamic and supportive team focused on growth and success.
• Learning Opportunities: Develop new skills and knowledge through training and professional development opportunities.
• Autonomy: Work independently in a remote setting, with minimal supervision, and take ownership of your work.

Culture and Values:

At NOVA 1 LLC, we value innovation, teamwork, and customer satisfaction. Our team is committed to delivering exceptional results, and we're looking for individuals who share our passion and enthusiasm. As a part-time remote administrative assistant, you'll be an integral part of our team, contributing to our mission and vision.

Why Join Us: A Unique Opportunity for Growth and Development

By joining our team as a Part-Time Remote Administrative Assistant, you'll have the opportunity to:

• Develop new skills: Enhance your administrative skills and knowledge, with opportunities for growth and development.
• Work with a dynamic team: Collaborate with a supportive team focused on growth and success.
• Make a difference: Contribute to the success of our clients and projects, making a tangible impact in the mechanical project management industry.
• Enjoy a flexible schedule: Work from anywhere, with a flexible schedule that allows for work-life balance.

How to Apply: Take the First Step towards a Rewarding New Role

If you're a motivated and organized individual looking for a challenging and rewarding part-time role, we encourage you to apply. Please submit your application, including your resume and a cover letter, to:

Don't miss this opportunity to join our team and take the first step towards a rewarding new role. Apply now and start your journey with NOVA 1 LLC!