Virtual Administrative & Bookkeeping Specialist

About Imperative Concierge Services Imperative Concierge Services provides high-touch, flexible virtual support to busy professionals and small business owners. We offer a range of specialized services, including administrative support, bookkeeping, social media management, email marketing, and tech optimization. Our approach is to match our virtual support providers to the specific niches where they excel most, ensuring every client receives expert-level service. The Role: Your Impact This contract role requires a critical blend of administrative organization, basic financial management, and project execution. You'll be working autonomously to deliver both essential ongoing support and specific one-time operational projects. You're expected to anticipate needs and provide seamless, proactive support. Core Responsibilities Administrative Support: • Manage executive calendars, schedule appointments, and coordinate logistics for meetings. • Draft, proofread, and manage professional correspondence, acting as a gatekeeper for designated email inboxes. • Implement and maintain organized digital filing systems (e.g., Google Workspace/Drive). Bookkeeping and Financial Management: • Perform basic bookkeeping tasks, including recording daily financial transactions and reconciling accounts using [QuickBooks Online / Xero / etc.]. • Prepare and dispatch client invoices promptly and accurately; track and follow up on accounts receivable. • Generate simple weekly or monthly reports on expenses, income, and overall budget status. Client Relations: • Anticipate client needs and proactively offer solutions to enhance their operational efficiency. • Handle client inquiries with professionalism, building trust and ensuring superior service. Required Qualifications & Experience • Experience: Minimum of 2 years of verifiable experience in administrative support, executive assistance, or a Virtual Assistant role. • Education: Associate’s Degree in Business Administration, Accounting, or equivalent professional experience. • Technical Skills: You're proficient with accounting software (e.g., QuickBooks Online), Google Workspace, and project management tools (e.g., Trello, Asana). • Remote Work: Demonstrated ability to work autonomously, manage time effectively, and maintain a professional home office setup with a reliable internet connection. Preferred (A Plus): • Previous experience supporting clients or businesses within the education industry. Why Join Imperative Concierge Services? • Flexibility: You're able to set your own schedule • Independence: We trust you to own your tasks and projects from start to finish. • Impact: You'll directly contribute to the success and peace of mind of high-performing professionals. Job Type: Contract Pay: $20.00 - $27.00 per hour Benefits: • Flexible schedule Work Location: Remote Apply tot his job Apply To this Job