Experienced Remote Administrative Assistant – Center for Teaching, Learning, and Mentoring Support

Introduction to Arcadia University

Arcadia University, a top-ranked private institution in Greater Philadelphia, is dedicated to providing a values-based educational experience that places students at the center. With a strong commitment to justice, equity, diversity, and inclusion, we strive to create a welcoming and inclusive environment for students and employees alike. Our community is built on varied experiences and perspectives, and we believe that open-minded discussion and cultural humility are essential to our growth and success.

About the Center for Teaching, Learning, and Mentoring

The Center for Teaching, Learning, and Mentoring (CTLM) is a vital part of Arcadia University, working to energize and amplify faculty, staff, and student efforts to support innovative pedagogies and adaptive strategies. The CTLM serves the needs of all members of the Arcadia community, providing a collaborative environment for teaching, learning, and mentoring discussions and innovations. Our team is dedicated to shaping academic continuity processes and plans, as well as planning innovative teaching, learning, and mentoring initiatives.

Job Overview

We are seeking a highly skilled and motivated Administrative Assistant to join our team on a part-time basis (10 hours per week). As a key member of the CTLM team, you will provide administrative and organizational support for CTLM programs, collaborate with student, faculty, and staff teams, and contribute to the development of ideas, systems, and structure for our programs. This is a unique opportunity to work in a dynamic and supportive environment, with a team that is passionate about making a tangible difference in the lives of our students and community.

Key Responsibilities

• Maintain calendar, shared drive, and room reservations to ensure seamless day-to-day operations
• Attend fellow and admin team meetings upon request, taking notes and tracking tasks in Asana to ensure effective communication and follow-up
• Assist with maintaining records and annual reporting, ensuring accuracy and attention to detail
• Create and administer feedback forms for programs and events, helping to evaluate and improve our services
• Order catering and supplies as needed for Center events, ensuring that all logistical arrangements are in place
• Assist with prep and follow-up for Center events as needed, providing exceptional support to our team
• Create flyers and other materials using Canva, showcasing our programs and services in a visually appealing way
• Order printing and check mailroom for packages, ensuring that all administrative tasks are completed efficiently

Essential Qualifications

• Bachelor's degree preferred, with a strong commitment to equity and anti-racism on individual and institutional levels
• Explicit and demonstrated commitment to fostering diversity in all its forms, with a willingness to actively engage in conversations regarding equity and inclusion
• Strong writing skills and communications instincts, with the ability to effectively communicate across various departments of the university
• Attention to organization and detail, with the ability to juggle multiple priorities and tasks
• Proficiency with using Google Suite, Asana (or any other project management software), and a positive attitude, strong work ethic, flexibility, and cooperative spirit

Preferred Qualifications

• Experience working in an administrative role, preferably in a higher education setting
• Knowledge of event planning and management, with the ability to coordinate logistics and arrangements
• Familiarity with design software, such as Canva, and the ability to create visually appealing materials
• Experience with project management tools, such as Asana, and the ability to track tasks and follow up on progress

Career Growth Opportunities and Learning Benefits

At Arcadia University, we are committed to the growth and development of our employees. As an Administrative Assistant, you will have the opportunity to work with a talented team of professionals, develop your skills and knowledge, and contribute to the success of our organization. You will also have access to a range of training and development opportunities, including workshops, conferences, and online courses, to help you achieve your career goals.

Work Environment and Company Culture

Arcadia University is a dynamic and supportive work environment, with a strong commitment to justice, equity, diversity, and inclusion. Our team is passionate about making a tangible difference in the lives of our students and community, and we strive to create a welcoming and inclusive environment for all. We offer a range of benefits, including a competitive salary, flexible working hours, and a comprehensive benefits package, to support the well-being and success of our employees.

Compensation, Perks, and Benefits

We offer a competitive compensation package, with a salary that reflects your skills and experience. You will also have access to a range of perks and benefits, including flexible working hours, a comprehensive benefits package, and opportunities for professional development and growth. We are committed to supporting the well-being and success of our employees, and we strive to create a work environment that is engaging, challenging, and rewarding.

Conclusion

If you are a motivated and skilled administrative professional, with a passion for making a tangible difference in the lives of others, we encourage you to apply for this exciting opportunity. As an Administrative Assistant at Arcadia University, you will have the chance to work with a talented team of professionals, develop your skills and knowledge, and contribute to the success of our organization. Don't miss out on this opportunity to join a dynamic and supportive team, and to be part of a community that is dedicated to making a positive impact in the world.

Ready to Apply?

If you are ready to take the next step in your career, and to join a team that is passionate about making a difference, we encourage you to apply now. Please submit your application, including your resume and a cover letter, through our online portal. We look forward to reviewing your application, and to welcoming you to our team.