Experienced Administrative Assistant and Data Entry Specialist for Dynamic Team Support and System Management

Welcome to blithequark

At blithequark, we are dedicated to fostering an environment of innovation and collaboration. As a key player in our team, the Administrative Assistant/Data Entry Specialist will be responsible for managing data entry, maintaining various systems, and providing administrative support to our Executive Director and team members. This role is perfect for individuals who are passionate about technology, data management, and team collaboration. If you are a detail-oriented and organized individual with a strong understanding of technology and data management systems, we encourage you to apply for this exciting opportunity.

Job Overview

The Administrative Assistant/Data Entry Specialist at blithequark will be responsible for managing data entry and maintenance of various systems, including grants management and financial systems. This role requires a strong understanding of technology, the ability to work independently, and a commitment to supporting the team in various capacities. The position also involves providing administrative support to the Executive Director and the team as needed. As a key member of our team, you will have the opportunity to work on a wide range of projects, from data entry and system maintenance to workshop development and training facilitation.

Key Responsibilities

• Maintain expert knowledge of the grants management system and the funding search system, ensuring updates and troubleshooting as necessary.
• Perform compliant and accurate data entry into the grants management system for pre and post-award processes.
• Serve as the primary point of contact for help desk requests, resolving challenges and errors.
• Assist with the award close-out process and ensure timely updates in the grants management system.
• Execute periodic reports and review the status of proposals, identifying inaccuracies and communicating them to the Executive Director.
• Take corrective action in the system as instructed by the Executive Director.
• Manage requests for customized funding searches and maintain a tracking system for follow-up and metrics.
• Develop and facilitate workshops and training on the grants management and funding search systems.
• Collaborate with the purchasing/travel agent to manage office supplies and maintain inventory.
• Perform data entry in the financial system and provide administrative support to the Controller.
• Provide administrative support to the Executive Director and colleagues as needed.
• Manage university office communications and updates, including IT and email distribution.
• Update the blithequark website as directed and perform general office support tasks.
• Assist with the coordination of blithequark hosted events and recommend improvements to workflow and processes.

Essential Qualifications

To be successful in this role, you will need to have a strong understanding of technology and data management systems, as well as the ability to work independently and collaboratively within a team. You should also have experience with data entry and administrative support tasks. A strong attention to detail and excellent organizational skills are also essential for this role.

Preferred Qualifications

While not required, experience with grants management systems or financial systems would be highly beneficial for this role. Familiarity with workshop development and training facilitation would also be an asset. If you have a passion for technology and data management, and are looking for a challenging and rewarding role, we encourage you to apply.

Career Growth and Development

At blithequark, we are committed to the growth and development of our employees. As an Administrative Assistant/Data Entry Specialist, you will have the opportunity to work on a wide range of projects, develop new skills, and take on new challenges. We offer a supportive and collaborative work environment, as well as opportunities for professional development and advancement.

Skills and Competencies

To be successful in this role, you will need to have a range of skills and competencies, including:

• Strong understanding of technology and data management systems
• Excellent organizational and time management skills
• Ability to work independently and collaboratively within a team
• Strong attention to detail and accuracy
• Excellent communication and interpersonal skills
• Ability to prioritize tasks and manage multiple projects simultaneously

Work Environment and Company Culture

At blithequark, we are proud of our dynamic and supportive work environment. We believe in fostering a culture of innovation, collaboration, and mutual respect. Our team is passionate about what we do, and we are committed to making a positive impact. As an Administrative Assistant/Data Entry Specialist, you will be an integral part of our team, and will have the opportunity to contribute to our mission and values.

Compensation and Benefits

We offer a competitive compensation package, including a range of benefits such as:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

We also offer a range of perks and benefits, including opportunities for professional development, a supportive and collaborative work environment, and a dynamic and innovative team culture.

Conclusion

If you are a motivated and detail-oriented individual with a passion for technology and data management, we encourage you to apply for this exciting opportunity. As an Administrative Assistant/Data Entry Specialist at blithequark, you will have the opportunity to work on a wide range of projects, develop new skills, and take on new challenges. You will be an integral part of our team, and will have the opportunity to contribute to our mission and values. Don't miss out on this opportunity to join our dynamic and supportive team – apply today!