Secretary (Trustee) sought for charity empowering mums experiencing post-separation coercive control

ROLE DESCRIPTION

Ensuring compliance
?? Maintaining the register of trustees and their interests
?? Making sure that the charity??s governing document's T&Cs are known, respected and acted on by trustees
?? Helping to ensure that trustees file all relevant statutory returns and information
?? Tracking progress with the charity??s risk register and strategic plan
?? Organising training that enhances trustees?? understanding of, and ability to discharge, their duties as charity trustees
?? Setting up and supporting a programme of trustee reviews

Maintaining efficient and effective board meetings
?? Making sure the timetable of meetings for the year ahead is agreed
?? Notifying trustees (and others where applicable) of board meetings
?? Working with the chair to set each board meeting agenda
?? Making sure any correspondence for trustees is brought to the attention of the board
?? Circulating papers for meetings in timely fashion
?? Ensuring the venue/virtual platform is prepared appropriately
??... Checking a quorum
?? Taking the minutes at board meetings, keeping a record of all issues discussed, decisions taken and any actions
?? Issuing draft minutes to charity trustees
?? Working with the chair and other trustees to ensure that the draft minutes are accurate before they are formally approved
?? Ensuring that minutes are stored safely and are accessible to any trustee if require

Servicing other meetings
?? Playing a support role in setting up and running other meetings as required by trustees

PERSON SPECIFICATION

Key expertise:
?? Governance - have a deep understanding and previous experience of governance and its importance, particularly in respect of charities. This includes understanding the key role that a Board Secretary plays, duties in respect of compliance to the Charity Commission etc. This may have been gained at a senior position within a company or through prior Board/Committee experience.
?? Office & Administration Management - Previous experience of business support to ensure that the Board's operational function is well supported and runs effectively. This will facilitate faster decision-making and enable the Board to focus on its strategic work

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