Virtual Executive/Operations Assistant (B2B VA Job Description)

Overview
The Virtual Executive/Operations Assistant (VEA) role is a fully remote, contract position focused on providing strategic and high-level support to business leaders and their teams. This role involves managing key operational processes, acting as a gatekeeper, and ensuring that leaders can focus on high-value activities.

The ideal VEA candidate is resourceful, highly organized, and confident in managing complex schedules, communications, and projects across multiple stakeholders.

This position starts at 5-10 hours per week as a 1099 contractor, with the opportunity to expand hours and responsibilities. We are seeking someone eager to grow with our clients and team long-term.

This position is for you if you...
• Are a strategic thinker who anticipates needs, provides proactive solutions, and are eager to contribute to the success of a client’s business.
• Excel at managing high-level responsibilities with professionalism and discretion.
• You have a strong attention to detail, value accuracy, and can own multiple projects without missing a beat.
• Value building strong relationships and maintaining excellent communication.
• You are proficient in various CRM and project management software and have a knack for building efficient systems.
• You bring a flexible, adaptable approach to each day’s tasks and can collaborate with a professional, service-oriented attitude.

This position is not for you if you...
• You have a narrow focus on task completion, struggling to manage competing priorities without the foresight to anticipate needs or issues.
• Struggle to manage up and provide feedback to a client or manager.
• Lack experience managing sensitive and confidential information.
• Prefer to work in a highly directed environment rather than taking initiative.
• Dislike working closely with leaders and stakeholders to streamline operations.
• You have low aptitude for learning new skills or processes.

Responsibilities

Your role will focus on administrative support which can vary from client to client but may include:
• Managing and coordinating complex calendars across multiple time zones.
• Acting as a gatekeeper for time and correspondence, ensuring priorities are aligned.
• Drafting and editing high-level communications, such as presentations, proposals, and reports.
• Tracking key projects and deliverables to ensure deadlines are met.
• Preparing daily or weekly task priorities for leaders.
• Organizing and maintaining critical operational files and systems.
• Overseeing outsourced service providers and ensuring alignment with business objectives.
• Supporting onboarding processes, such as coordinating software access and team training.
• Researching and implementing new tools and processes to improve efficiency.
• Coordinating client onboarding and preparation for strategy calls or meetings.

Requirements
• Minimum of 3 years of experience in an executive assistant, operations assistant, or similar role.
• Proficiency with advanced tools such as project management software, CRMs, and cloud-based collaboration platforms.

About B2B VA & StaffingB2B VA & Staffing is dedicated to connecting leaders with exceptional, US-based virtual assistants who provide elevated administrative and operational support. Our mission is to empower professionals to focus on growth by delegating effectively and scaling with confidence. We value resourcefulness, reliability, and building long-term relationships that drive success.

Join us in a dynamic, supportive environment where your contributions will directly impact the success of our clients and their businesses.

Job Types: Part-time, Contract

Pay: $27.00 - $30.00 per hour

Expected hours: 5 – 10 per week

Benefits:
• Flexible schedule

Work Location: Remote

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