General Office & Bookkeeping Clerk (Remote Work)

COMPANY: Construction Company

LOCATION: Remote; must be able to work M-F approx. 7-9 am – 5-6 pm PST; 6-8 hrs/day; 30-40 hrs/week (somewhat flexible for the right candidate); must be located in Continental USA time zones (EST, CST, MST or PST)

COMPENSATION: Pay range - $17.00 - $22.00/hr, based on experience; Independent contractors considered

POSITION SUMMARY:

Our Construction Company is seeking a full-time General Office and Bookkeeping Clerk to provide essential support across various departments including AP, AR, bookkeeping, client communications, digital filing, payroll, advertising, and more. In this remote position, you'll play a vital part in ensuring general company records stay accurate and organized while collaborating with our dedicated team to keep our office, subcontractors, and client projects on track.

We’re looking for a self-motivated, highly organized individual with strong attention to detail who thrives in a fast-paced environment. If you have a friendly demeanor, the ability to manage multiple tasks efficiently, and are seeking a stable work environment with long-term potential, we’d love to hear from you!

QUALIFICATIONS, REQUIREMENTS & TECHNICAL SKILLS:
• Proficiency in MS Office (Word, Outlook & Excel), QuickBooks Premier/Enterprise (or Sage, NetSuite, etc. acceptable), Dropbox, CRM, Adobe Acrobat, Bill.com - 2+ years experience - Intermediate level
• At least 3 years of experience in an office setting, preferably Construction related
• Knowledge of digital marketing and SEO a plus
• Verifiable employment history and solid references
• Home office setup with a desktop computer, printer, stable high-speed internet connection, and cell phone
• Quiet & distraction-free work area
• Typing speed of 50+ wpm
• Fluency in English (conversational Spanish knowledge a plus)
• NDA and background check
• Ability to work M-F approx. 7-9 am – 5-6 pm PST; 6-8 hrs/day; 30-40 hrs/week (somewhat flexible for the right candidate)
• Must be located in Continental USA time zones (EST, CST, MST or PST)
• Must meet productivity and quality standards, required task timelines, and be available via phone, text and Zoom during work hours (occasionally after normal work hours)

RESPONSIBILITIES: • Maintain, organize, and update digital filing systems for easy document accessibility. • Perform basic bookkeeping tasks, including invoicing, tracking expenses, job costing, and reconciling accounts payable and receivable. • Maintain accurate financial records and ensure timely reconciliation • Assist with preparing monthly financial reports and statements • Handle incoming inquiries via phone and email with a friendly yet professional attitude • Manage incoming and outgoing correspondence, including emails, phone calls, and mail • Maintain & update employee & subcontractor documents, client contracts, insurance documents, etc. (Understanding of Certificates of Insurance & Endorsements a plus) • Support the team with administrative and company tasks as needed

IDEAL CANDIDATE:
• A proactive mindset and strong problem-solving skills
• Drive to excel and achieve goals and plans
• Willingness to learn and grow within the company
• Strong attention to detail, multitasking, organizational & time management skills
• Ability to exercise considerable discretion and independent judgment
• Excellent interpersonal and communication skills
• 3+ years work experience in a construction related office department or business
• High level of proficiency with computers and computer software, including Microsoft Word, Excel, Outlook, Adobe Acrobat, Dropbox, QuickBooks, internet, e-mail, e-mail attachments, downloading and uploading files, digital file management, etc.
• Interested in becoming a long-term (3+ years) team member

To apply, please submit your resume and a cover letter highlighting your relevant experience and qualifications. We appreciate your interest and look forward to reviewing your application!

Job Types: Full-time, Contract

Pay: $17.00 - $22.00 per hour

Expected hours: 30 – 40 per week

Benefits:
• Flexible schedule
• Paid training
• Work from home

Schedule:
• 8 hour shift
• Monday to Friday

Supplemental Pay:
• Bonus opportunities

Application Question(s):
• Are you willing to complete a background check?

Experience:
• AP and/or AR: 1 year (Required)
• Office (Accounting or Bookkeeping related): 3 years (Required)
• Construction Office (Accounting or Bookkeeping related): 1 year (Preferred)
• QuickBooks (Sage, NetSuite, etc.): 2 years (Required)
• Microsoft Office (Word, Excel, Outlook): 2 years (Required)

Language:
• English (Fluently) (Required)

Location:
• United States (Required)

Work Location: Remote

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