Office Administrator

We are looking for an experienced Office Administrator who is proficient in QuickBooks and OpenInvoice to manage our daily administrative operations. The ideal candidate will be organized, detail-oriented, and capable of multitasking in a fast-paced environment.

Key Responsibilities: ?Office Management: ?Oversee daily office operations to ensure efficiency and productivity. ?Manage procurement and inventory of office supplies and equipment. ?Financial Administration: ?Handle accounts payable and receivable using QuickBooks. ?Maintain accurate financial records and assist in preparing financial statements. ?Invoice Processing: ?Manage billing and invoicing through OpenInvoice. ?Ensure timely and accurate submission of invoices and follow up on payments. ?Coordination with Field Staff: ?Collect and organize job tickets and service reports from field personnel. ?Communicate effectively with field staff to ensure accurate documentation. ?Scheduling and Coordination: ?Arrange meetings, appointments, and travel plans for management and staff. ?Coordinate company events and training sessions. ?Compliance and Reporting: ?Ensure adherence to company policies and industry regulations. ?Assist in compliance audits and implement necessary improvements. ?Human Resources Support: ?Assist with onboarding new employees and maintaining personnel records. ?Support HR initiatives and employee relations activities. ?Customer Service: ?Address client inquiries promptly and professionally. ?Maintain positive relationships with clients and vendors. ?General Administrative Tasks: ?Handle correspondence, prepare reports, and manage office documentation. ?Perform other duties as assigned to support company objectives.

Qualifications: ?Experience: ?Minimum of 2 years of experience in office administration. ?Experience in the oilfield services industry is highly preferred. ?Technical Skills: ?Proficiency in QuickBooks and OpenInvoice is essential. ?Strong computer skills, including Microsoft Office Suite (Word, Excel, Outlook). ?Education: ?High school diploma required. ?An associate's or bachelor's degree in Business Administration or a related field is preferred. ?Skills and Abilities: ?Excellent organizational and multitasking abilities. ?Strong written and verbal communication skills. ?High attention to detail and accuracy. ?Ability to work independently and solve problems effectively. ?Strong interpersonal skills and a team-oriented mindset. ?Knowledge: ?Familiarity with compliance requirements in the oilfield services sector is a plus. ?Understanding of general accounting principles and financial reporting.

Benefits:
?Competitive salary based on experience.
?Health, dental, and vision insurance.
?Paid time off and holidays.
?Opportunities for professional development and advancement.

How to Apply:

Interested candidates are invited to submit their resume and a cover letter detailing their relevant experience and qualifications to [email protected] with the subject line "Office Administrator Application - Alondra Sanchez]".

Equal Opportunity Employer

Lobos Services Office is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all employees.

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