Project Manager III

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Functional Title: Project Manager III

Job Title: Project Manager III

Agency: Health & Human Services Comm

Department: MCS Project Advisory Coor

Posting Number: 4184

Closing Date: 03/28/2025

Posting Audience: Internal and External

Occupational Category: Business and Financial Operations

Salary Group: TEXAS-B-24

Salary Range: $5,425.33 - $7,755.75

Shift: Day

Additional Shift: Days (First)

Telework: Not Eligible for Telework

Travel: Up to 5%

Regular/Temporary: Regular

Full Time/Part Time: Full time

FLSA Exempt/Non-Exempt: Nonexempt

Facility Location:

Job Location City: AUSTIN

Job Location Address: 4601 W GUADALUPE ST

Other Locations:

MOS Codes:

LS, 2G0X1, 51C

Job Description:

The Project Manager reports to the Director of Project Advisory and Coordination Team (PACT) within the Strategic Business Operations (SBO) under the Chief Medicaid and CHIP Services Officer. The individual in this position performs project management activities, including but not limited to the implementation of highly complex, highly visible federal, state, and leadership-directed initiatives related to the Medicaid and CHIP programs.

Work involves coordinating the initiation and planning of projects; overseeing the execution of the work to complete project objectives; monitoring the progress and schedule of projects; conducting risk and issue management, and communicating with stakeholders, management, and other relevant parties. The position assumes a strong leadership role on the collaboration and coordination required to successfully implement initiatives to improve quality, efficiency and cost effectiveness of Medicaid and CHIP programs. The Project Manager is responsible for engaging key stakeholders, managing expectations, and maintaining positive relationships with other partnering departments within MCS or other areas of the agency. Works under general supervision, with moderate latitude for the use of initiative and independent judgment.

Essential Job Functions:

Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned.

(30%) Initiates, manages, implements, and oversees projects using accepted project management methodologies and tools such as Smartsheet. Initiates projects, demonstrates business need and project feasibility, and obtains authorization to proceed with project objectives. Secures resources and commitment from internal project team members across departments and leads/directs project team members to achieve project objectives. Develops project charter, communication plans, work break down structures, detailed work plans, resource plans (roles and responsibilities), gap analysis (current and future state) and cost estimates and projections. Uses Smartsheet to monitor and control projects. Ensures timely development of scope/schedules, including the identification of dependencies, assumptions, and constraints. Develops stakeholder engagement and change managements plans associated with external stakeholders including state agencies, providers, managed care organizations, vendors, contractors, advisory committees or councils, elected officials, and legislative staff. Actively monitors projects to ensure it is completed on time, within scope, and within budget. Responsible for leading project team members to achieve project objectives. Oversees changes and establishes workflows needed to drive policy, contractual obligations, and other changes required to implement new or revised programs.

(20%) Communicates and reports on scope, objectives, major decisions, milestones, risks/issues, stakeholder engagement efforts, and overall updates to governance groups, leadership, project team members, and interested groups. Prepares high quality written project reports, updates, and summaries, and other documents. Compiles and distributes project information, project status and progress reports to various audiences. Plans and leads effective meetings, prioritizes work and decisions. Maintains project documentation.

(20%) Collaborates, coordinates, and facilitates the identification of project risks and issues with project team members. Develops detailed mitigation and response plans to address risks and issues. Obtains leadership approval for response plans for major risks and issues. Oversees execution of response plans, and tracks and monitors risks and issues.

(15%) Develops project team members on project management best practices to improve competencies to enhance overall team interaction, team environment and project performance. Conducts trainings on project management best practices. Motivates team members for high performance and reliability and maintains positive morale. Contributes to updating standardized project management templates, processes, and procedures, and job aids.

(10%) Serves as the disaster response project manager or project coordinator in the event of a public health emergency or emergency declaration. Conducts disaster response training. Facilitates, leads, and manages governance meetings with MCS leadership teams. Processes and tracks waivers and flexibilities for Medicaid and CHIP services. Maintains disaster response documentation.

(5%) Performs other work as assigned. Participates in department activities related to legislative sessions, research, public hearings, committees, and executive initiatives.

Registrations, Licensure Requirements or Certifications:

Not applicable

Knowledge Skills Abilities:

?Experience and knowledge of project management processes.

?Must have strong leadership skills to lead large teams to meet project objectives. Includes having negotiation, coordination, collaboration, and facilitation skills.

?Must have strong public speaking skills to address large teams and executives.

?Ability to communicate effectively, in written and oral communication.

?Must have strong organizational skills, employing systems to conduct work effectively and efficiently.

?Ability to apply independent judgment in making critical decisions.

?Skill in synthesizing, analyzing, and evaluating highly complicated and technical information and translate it easily understandable and concise documents and oral presentations for agency executives, elected officials, and the public.

?Skill and ability to identify project risks and gaps and able to develop creative and workable solutions to address complex problems and policy issues.

?Skill in interpersonal relationships, including the ability to work with people under pressure, negotiate among multiple parties, resolve conflicts, and establish and maintain effective working relationships.

?Skill in use of Smartsheet.

?Ability to think creatively and support creative thinking in staff, while effectively managing and motivating staff to achieve optimal performance.

?Ability to plan, assign and/or delegate work to project team members.

?Ability to lead and motivate a team to achieve agency and project goals.

?Advanced skill in use of Microsoft Suite including SharePoint, Word, Excel, PowerPoint, Project, and Visio.

Initial Screening Criteria:

?Graduation from an accredited four-year college. Position-related experience such as a Project Manager, Assistant Project Manager, or Project Coordinator in a professional setting for 6 years may substitute for a college degree.

?Minimum of three years?experience as a project manager or project coordinator; or at least three years?experience leading, participating in and/or supporting large projects.

?Experience with Smartsheet is preferred.

?Experience managing projects related to the healthcare payor industry, Medicaid, CHIP, or Medicare is preferred.

?Project Management Professional (PMP) certification or related project management certification is preferred.

Additional Information:

You must meet the minimum initial screening criteria to be considered. You should not apply if your submittal documents do not clearly reflect minimum requirements and experience for the initial screening criteria.

The application must be filled out in its entirety (e.g., no missing entries). Incomplete applications will not be considered. It is highly recommended to thoroughly review the Top 10 Tips for Success when Applying to Jobs at HHSC and DSHS.

Interviews will be held in-person at State Office headquarters location at North Austin Complex (NAC),4601 W Guadalupe St, Austin, Texas 78751. Only applicants who are interviewed will receive written notification of selection results.

Individuals selected for the interview will be required to provide work samples demonstrating project management and presentation skills.

Salary Note: Any employment offer is contingent upon available budgeted funds. The offered salary will be determined in accordance with budgetary limits and the requirements of HHSC Human Resources policies.

Review our Tips for Success when applying for jobs at DFPS, DSHS and HHSC.

Active Duty, Military, Reservists, Guardsmen, and Veterans:

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor? Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions.

ADA Accommodations:

In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

Pre-Employment Checks and Work Eligibility:

Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.

HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form

Telework Disclaimer:

This position may be eligible for telework. Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.

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