Flexible Remote/Hybrid Administrative Support Specialist

Administrative Assistant (Remote – Preferably Local to Atascadero, CA)

We are seeking a detail-oriented and organized Administrative Assistant to join our team in a part-time, work-from-home capacity. This role requires 20-25 hours per week, with a routine schedule preferred, though we can offer some flexibility.

While this is a remote position, we prefer candidates who reside near Atascadero, CA, as occasional in-person tasks may be required. The ideal candidate will have a professional, quiet, and distraction-free workspace at home. They must also provide their own computer, preferably equipped with dual monitors for maximum efficiency.

If you are a self-motivated professional with excellent communication skills and the ability to manage multiple tasks independently, we encourage you to apply!

Key Responsibilities: • Administrative Support: Manage emails, organize schedules, coordinate meetings, and maintain client and project records. • Project & Job Tracking: • Oversee projects from initial estimates to completion using a project management platform, including preparing estimates using takeoff software. • Track project progress, organize documentation, and ensure efficient scheduling and communication. • Manage budgets, estimates, invoices, and change orders. • Monitor labor hours and job assignments for accuracy. • Assist with project billing, scheduling, and reporting key performance metrics. • Bookkeeping & Financial Tasks: Maintain financial records, track expenses, verify time entries, and assist with payroll processing. • Marketing & Social Media Management: Create and schedule social media posts, manage online content, update the company’s Google Business Profile, and assist with marketing strategies. • Client Communication & CRM Management: Maintain accurate customer records, manage communications, and track key business performance metrics.

Ideal Candidate Qualifications: • Experience: At least 2 years in an administrative role, preferably in construction, trades, or a related field. • Technical Skills: Knowledge in QuickBooks, Google Drive, Microsoft Office Suite, and project management or CRM software (e.g., JobTread, Zoho CRM). • Basic Bookkeeping Knowledge: Familiarity with financial record-keeping, invoicing, and expense tracking. • Organized & Detail-Oriented: Ability to multitask, prioritize responsibilities, and maintain accuracy in tracking financial and project details. • Self-Motivated & Independent: Able to work with minimal supervision, take initiative, and problem-solve effectively. • Marketing & Content Creation: Experience with social media management, content writing, and basic photo or video editing is a plus.

Work-From-Home Requirements: • A quiet, professional, and distraction-free workspace • A reliable computer (dual monitors preferred for efficiency) • A stable internet connection

If you are an organized, tech-savvy, and self-driven professional looking for a flexible, part-time role, we encourage you to apply!

Job Type: Part-time

Pay: $25.00 - $30.00 per hour

Expected hours: 20 – 25 per week

Benefits:
• Flexible schedule

Schedule:
• Monday to Friday
• No weekends

Application Question(s):
• Do you have a professional, quiet and distraction-free area that you can work from? Do you have dual screen monitors? Tell us about your work space.

Work Location: Hybrid remote in Atascadero, CA 93422

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