Administrative Coordinator

About the position

The Administrative Coordinator position at Delta Dental of Colorado is a full-time, in-office role that requires attendance five days a week. This non-exempt position offers a salary range of $21.63 to $28.56 per hour, depending on experience. The role is essential for supporting the daily operations of the organization and involves a variety of administrative tasks that contribute to the overall efficiency and effectiveness of the office environment. In this position, the Administrative Coordinator will be responsible for managing the visitor log, answering and directing incoming calls, and providing assistance to team members, clients, and visitors in a friendly and efficient manner. The role also includes coordinating with building management and outside vendors for maintenance and repairs, processing vendor invoices, and supporting the ESG Coordinator with various initiatives, including sustainability programming and volunteer activities. The ideal candidate will possess strong interpersonal and communication skills, the ability to handle multiple priorities, and a proactive mindset. They will be expected to maintain a professional business image, uphold confidentiality, and foster a culture of collaboration and continuous improvement within the team. The Administrative Coordinator will also play a key role in maintaining the overall appearance and functionality of the Delta Dental of Colorado suite, ensuring that all areas are well-kept and organized.

Responsibilities
? Assist team members, clients, and visitors in a friendly, proactive, and efficient manner with appropriate follow-up as necessary.
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? Manage DDCO's visitor log and the distribution and retrieval of security access badges.
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? Answer and direct incoming calls to the appropriate team members, manage inquiries, and provide accurate information.
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? Partner with building management and outside vendors for building access, repairs, and improvements for DDCO suite and Catalyst operations.
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? Coordinate with building management to maintain team member parking and building access key cards.
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? Maintain relationships with repair and service vendors and uphold maintenance logs.
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? Process vendor invoices in a timely manner.
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? Assist ESG Coordinator with committees, in-kind healthcare program, sustainability programming, and ordering of sustainable office supplies.
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? Support the ESG Coordinator and Director of ESG with administrative support, data entry, and reporting.
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? Support Delta Dental of Colorado volunteer committees with administrative and setup needs for events, holidays, and celebrations.
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? Organize DDCO floor warden safety program including plan development, training, communications, and equipment maintenance.
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? Coordinate department standard operating procedures in Policy Tech assuring accuracy and annual review.
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? Assist with the effective training of other team members to provide backup coverage for the Front Desk.
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? Maintain appropriate reference materials for coverage during breaks and lunches.
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? Maintain and track DDCO art collection, ensuring all pieces are properly cataloged as company assets.
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? Assist in bookings and setup for external groups using the conference room spaces.
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? Maintain overall Delta Dental of Colorado suite appearances and functionality.

Requirements
? High School diploma or equivalent is required.
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? 1-3 years of experience as an office assistant or receptionist in a fast-paced environment with phone system experience.
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? Experience with general facilities management preferred.
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? Excellent interpersonal and communication skills.
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? Ability to respond to crisis and emergency situations appropriately.
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? Ability to project a positive and professional business image.
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? Strong analytical and problem-solving abilities with attention to detail.
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? Excellent organizational and time management skills.
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? High level of integrity and discretion in handling confidential information.
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? Ability to work independently and collaboratively in a team environment.
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? Intermediate knowledge of Microsoft Office suite including Outlook, Word, Excel, PowerPoint, and Teams.

Nice-to-haves
? Experience with vendor management and invoice processing.
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? Familiarity with sustainability programming and volunteer initiatives.

Benefits
? Generous PTO
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? 11 paid holidays
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? 6 paid illness days
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? Three affordable medical health plans
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? Fantastic dental insurance plan
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? Vision and hearing plan
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? 401(k) match with immediate vesting
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? Supplemental retirement savings plan
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? Company-paid life insurance, short-term disability, and long-term disability policies
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? Wellness program
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? Tuition reimbursement
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? ECO Passes for team members
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? Paid volunteer time off

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