Administrative Assistant-Superintendent Secretary

Work under minimum supervision to ensure efficient operation of the superintendent's office and provide clerical services to the superintendent and board of trustees.

Handle confidential information and engage in frequesnt contact with all levels of district employees, outside agencies, and the general public.

Responsible for on-sire leadership of clerical employees assigned.

Major Responsibilities and Duties:

1. Organize, prepare, and post official board agenda and records for board meetings and distribute to board members and others as required.
2. Record minutes of executive staff and board meetings as required.
3. Prepare all correspondence, memoranda, and reports for superintendent.
4. Comply with policies established by federal and state laws and regulations, and local board policy; maintain board policy records and updates.
5. Answer incoming calls and greet visitors. Respond to routine inquiries from the public, board members, and staff and refer appropriate inquiries or problems to superintendent or other administrators.
6. Schedule appointments and maintain superintendent's calendar.
7. Assign work to executive office clerical staff and oversee completion.
8. Assist with travel arrangements for board members and administrators as needed, including making hotel reservations and turning in conference registration forms.
9. Compile, maintain, and file all reports, records, and other documents as required.
10. Maintain strict confidentiality.
11. Follow district safety protocols and emergency procedures.

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