Office Administrator

We are looking for an experienced Office Administrator who is proficient in QuickBooks and OpenInvoice to manage our daily administrative operations. The ideal candidate will be organized, detail-oriented, and capable of multitasking in a fast-paced environment.

Key Responsibilities: ? Office Management: ? Oversee daily office operations to ensure efficiency and productivity. ? Manage procurement and inventory of office supplies and equipment. ? Financial Administration: ? Handle accounts payable and receivable using QuickBooks. ? Maintain accurate financial records and assist in preparing financial statements. ? Invoice Processing: ? Manage billing and invoicing through OpenInvoice. ? Ensure timely and accurate submission of invoices and follow up on payments. ? Coordination with Field Staff: ? Collect and organize job tickets and service reports from field personnel. ? Communicate effectively with field staff to ensure accurate documentation. ? Scheduling and Coordination: ? Arrange meetings, appointments, and travel plans for management and staff. ? Coordinate company events and training sessions. ? Compliance and Reporting: ? Ensure adherence to company policies and industry regulations. ? Assist in compliance audits and implement necessary improvements. ? Human Resources Support: ? Assist with onboarding new employees and maintaining personnel records. ? Support HR initiatives and employee relations activities. ? Customer Service: ? Address client inquiries promptly and professionally. ? Maintain positive relationships with clients and vendors. ? General Administrative Tasks: ? Handle correspondence, prepare reports, and manage office documentation. ? Perform other duties as assigned to support company objectives.

Qualifications: ? Experience: ? Minimum of 2 years of experience in office administration. ? Experience in the oilfield services industry is highly preferred. ? Technical Skills: ? Proficiency in QuickBooks and OpenInvoice is essential. ? Strong computer skills, including Microsoft Office Suite (Word, Excel, Outlook). ? Education: ? High school diploma required. ? An associate's or bachelor's degree in Business Administration or a related field is preferred. ? Skills and Abilities: ? Excellent organizational and multitasking abilities. ? Strong written and verbal communication skills. ? High attention to detail and accuracy. ? Ability to work independently and solve problems effectively. ? Strong interpersonal skills and a team-oriented mindset. ? Knowledge: ? Familiarity with compliance requirements in the oilfield services sector is a plus. ? Understanding of general accounting principles and financial reporting.

Benefits:
? Competitive salary based on experience.
? Health, dental, and vision insurance.
? Paid time off and holidays.
? Opportunities for professional development and advancement.

How to Apply:

Interested candidates are invited to submit their resume and a cover letter detailing their relevant experience and qualifications to [email protected] with the subject line "Office Administrator Application - Alondra Sanchez]".

Equal Opportunity Employer

Lobos Services Office is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all employees.

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