Confirmations Analyst

About the position

This role is a member of the Back Office organization reporting to Finance. The position provides essential support to the Supply, Trading, and Logistics organization, presenting an excellent opportunity to learn various facets of the Trading and Commercial side of the business, as well as the life cycle of a trade. The successful candidate will engage in drafting, reviewing, and dispatching contracts and responses for the purchase and sale of physical Chemicals, Crude Oil, Products, and Renewables. This includes managing both waterborne movements and non-marine trades, ensuring that all contracts accurately reflect the terms agreed upon and recorded in the trade capture system (Right Angle). The role requires close collaboration with Trading and Commercial Advisors to ensure that all contracts are fit for purpose and dispatched within contractual deadlines. In addition to contract management, the role involves verifying that all incoming counterparty confirmations and broker confirmations accurately capture the contractual terms and conditions. The candidate will be responsible for resolving discrepancies in a timely manner and ensuring that all deal-related correspondence is filed in the contract lifecycle management system (Salesforce/Apttus). Daily management of incoming confirmation correspondence and inquiries within shared mailboxes is also a key responsibility. The successful candidate will follow established company and departmental contract processes and procedures, while also identifying and suggesting updates or improvements to these procedures as necessary. Compliance with Motiva's established records retention policy is essential. This position is ideal for individuals who thrive under time pressure, can meet deadlines, and prioritize multiple activities. Strong customer service-oriented behavior, a professional attitude, and a high degree of accuracy are crucial for success in this role. The candidate must operate with minimal supervision and possess the ability to identify and resolve problems to meet deadlines. Effective communication with Commercial and Trading teams is necessary to understand the overall scope of transactions, along with excellent analytical and organizational skills.

Responsibilities
? Draft, review, and dispatch contracts/responses for the purchase and sale of physical Chemicals, Crude Oil, Products, and Renewables.
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? Work closely with Trading and liaise with Commercial Advisors to ensure contracts accurately reflect agreed terms.
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? Ensure confirmations are dispatched within contractual deadlines.
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? Verify incoming counterparty confirmations and broker confirmations for accuracy and resolve discrepancies.
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? File all deal-related correspondence in the contract lifecycle management system (Salesforce/Apttus).
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? Process electronic confirmations via Ice Trade Vault.
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? Manage daily incoming confirmation correspondence and inquiries within shared mailboxes.
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? Follow established company and departmental contract processes and procedures.
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? Identify and suggest updates and/or improvements to procedures as necessary.
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? Ensure compliance with Motiva's established records retention policy.

Requirements
? Experience in preparing and reviewing contracts/legal documents.
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? Understanding of key contractual terms and their potential implications.
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? Ability to work under time pressure, meet deadlines, and prioritize multiple activities.
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? Demonstrate strong customer service-oriented behavior and a professional attitude.
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? High degree of accuracy and ability to operate with minimal supervision.
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? Ability to identify and resolve problems to meet deadlines.
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? Effective communication skills with Commercial and Trading teams to understand transaction scope.
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? Excellent analytical skills.
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? Excellent organizational skills.

Nice-to-haves
? Bachelor's degree in administration or related field.
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? Paralegal certificate or equivalent combination of experience and education.
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? Prior experience in an energy trading and marketing environment.
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? Strong desire to learn about contracts and confirmations processes.
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? Prior experience with contracts and confirmations processes.

Benefits
? Market-leading benefits packages.
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? Support with securing visas and work permits.
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? Accommodation assistance for contractors.

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