Legal Talent Acquisition Assistant (Temporary)

Job Description:
Great opportunity to work at a growing DC law firm. The Temporary Legal Talent Acquisition Assistant supports the Legal Talent Acquisition team with the full-scale operations of the firm?s law student and lateral recruiting processes across our U.S. offices.

Job Responsibilities: Law Student Recruiting: ? Prepare and distribute interview materials. ? Organize and maintain candidate information and electronic recruitment files. ? Manage data entry in Applicant Tracking System. ? Send candidate communications including callback invitations and rejection notifications; update and maintain candidate tracking reports. ? Assist with confirming interview logistics (in-person and virtual) to ensure seamless virtual or in person candidate experience. This includes but is not limited to booking conference rooms, ordering food/beverages, coordinating technology needs, and adding interview details to the shared calendar. ? Assist with preparing interview materials, greeting candidates, and monitoring interview logistics. ? Assist with monitoring candidate evaluations, sending follow-up reminders and ensure complete candidate evaluation summaries. ? Assist with preparing offer decision meeting packets and maintaining candidate tracking reports. ? Make reservations and arrangements for supplemental recruitment receptions and other follow-up events. ? Assist with coordinating travel logistics for candidates.

Summer Associate Program:
? Prepare and maintain summer associate employment files.
? Schedule orientation sessions and ensure seamless day-of execution; prepare orientation materials.
? Prepare evaluation materials for mid-summer/end of summer reviews; Monitor evaluation completion and send regular reminder emails.
? Book conference rooms and manage catering services for internal training and other programming.
? Assist with the planning and execution of social events, including tracking participation and attending events, as needed.
? Assist with day of logistics for virtual and in-person summer programing.
? Maintain a calendar for summer associates, recruiting team and lawyers involved in the summer associate program.
? Process and track all summer associate related expenses.

Lateral Legal Talent Acquisition:
? Enter and maintain candidate submissions and related information into the applicant tracking database.
? Organize and maintain lateral candidate files and associated data tracking.
? Assist with coordinating lateral interview schedules.
? Organize and maintain lateral candidate files.
? Solicit evaluations from attorney interviewers, send follow-up emails and ensure complete evaluation summaries.
? Prepare offer packets and update lateral candidate reports.
? Schedule orientation sessions, send calendar appointments to facilitators for new lateral hires, and prepare new hire orientation packets.

General Duties:
? Maintain paper and electronic records for the department.
? Process check requests, invoices, reimbursements and expense reports.
? Assist with preparation of statistical reports and presentations as directed.
? Coordinate logistics for department meetings.
? Create and maintain positive relationships with personnel in professional services departments including Human Resources, Accounting/Finance, Professional Development, Diversity & Inclusion, Operations, Technology, Research Services, and Legal Support.
? Other duties as assigned.

Qualifications: ? Ability to organize, prioritize and multitask in a dynamic and complex environment to meet deadlines and daily requirements. ? Ability to adapt to changing priorities and maintain a productive and committed work effort. ? Demonstrated ability to pay close attention to detail. ? Ability to represent the firm with honesty, integrity, and professionalism, consistently acting in an ethical manner. ? Strong interpersonal skills with the ability to build relationships among lawyers and staff. ? Demonstrated ability to work effectively both independently and with others in a cooperative, enthusiastic and friendly manner to accomplish position functions and participate in team efforts. ? The ability to exercise independent judgment and be a self-starter. ? Demonstrated advanced knowledge of MS suite to produce quality written communications such as memos, spreadsheets, slides, and standard work documents. ? Demonstrated ability to communicate clearly, both orally and in writing with attorneys, staff, vendors, and the public. ? Demonstrated ability to provide quality client service to both internal and external contacts, regarding non-legal matters of a routine nature. Requires patience, creativity and discretion. ? Ability to handle highly sensitive information with confidentiality and discretion. ? Ability to work overtime as necessary.

Legal Talent Acquisition Assistant (Temporary)
$25-30/hr

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