Admin Assistant

WORK ENVIRONMENT: In-Office - Professional office environment

DRESS CODE: Business Casual

CANDIDATE RESPONSIBILITIES: ? * Providing administrative support to the Chief of Medical Services ? * Assist with daily administrative operations in the Division of Children?s Medical Services as directed by the Department. ? * Answer and re-direct calls on a multi-line phone system as directed by the Department. ? * Sort and distribute (internal and external) mail as directed by the Department. ? * Greet and assist visitors in finding the correct destination as directed by the Department ? ** Ensures compliance with DOH policies and procedures. ? Assists the Bureau Chief in coordinating daily operational functions within the Division ? Coordinates, reviews, edits, and formats outgoing correspondence ? Drafts, formats, and completes routine memos and letter within established timeframes ? Coordinates travel arrangements, prepares itineraries, prepares, and submits travel reimbursements for the CMS Plan staff ? Coordinates meeting, including the scheduling of meeting rooms, preparation of agendas, materials ? Coordinates and makes arrangements pertaining to conferences calls ? * Attends staff and other meetings as required.

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