Administrative Assistant

EMPLOYMENT OPPORTUNITY

GADSDEN COUNTY BOARD OF COUNTY COMMISSIONERS QUINCY, FLORIDA

Administrative Assistant

Library Services

Range: $17.41 Hourly ($35,649.00 Annually)

JOA No. 25-010 Date Posted: March 25, 2025

Position Advertisement Closes: April 8, 2025
? **BACKGROUND CHECK AND DRUG SCREENING IS A CONDITION OF EMPLOYMENT***

Reports to the Library Director. Provides high-level, confidential administrative support for the Library Director, and Lead Librarian.

ESSENTIAL FUNCTIONS:

Facilitates the smooth operation of the Administrative office. Maintains liaison with Board members, produces Board documents, provides support for Board meetings, provides clerical support, monitors members' terms, and maintains Board policies. Provides support to the Director and Lead Librarian assigned, including clerical support for committees and teams, preparing and processing correspondence and reports, updating policies and procedures, document production, calendar support, and assistance in research. Screens and refers callers and visitors. Opens and sorts incoming correspondence and other packages. Researches and gathers statistics and other information as needed. Assists in the planning and preparation of agendas, minutes and materials for staff and other meetings. Produces a variety of materials, including correspondence, reports, letters, memoranda, updates to policy, technical and procedural manuals, and worksheets and tables. Makes copies and collates materials. Arranges appointments and meeting schedules. Maintains the general filing system and files all correspondence as assigned. Produces system announcements via email and on the Intranet. Provides detailed responses to information requests about ongoing programs, services and activities.

KNOWLEDGE, SKILLS, AND ABILITIES:

Thorough knowledge of and experience with established office management and secretarial practices, policies and procedures. Knowledge of Director's and Library Board?s activities and related library policies and procedures. Ability to operate relevant computer systems including hardware and software, such as word processing and spreadsheet software, email, internet navigation, scheduling software and standard office equipment. Knowledge of procedures used in preparing and distributing publicity and public information material. Ability to prepare, process, and proofread a variety of correspondence, reports, memorandum, etc., as directed. Skill to use office automation and software applications to create a wide variety of public relations material. Knowledge of the objectives, programs, services, personnel, and political and community environment of the Library. Ability to establish and maintain effective working relationships and be committed to excellent internal and external customer service. Ability to work day, evening, and weekend hours

MINIMUM QUALIFICATIONS: Possession of a Bachelor's degree is preferred; three to five years of related administrative experience.

Persons who need assistance to participate in the application process should contact the hiring authority in advance of the closing date. Applications must be received by the closing date of the advertisement to be considered. Contact Human Resources @ 850-875-8648 or 850-627-5334 regarding questions about the position. Apply online at http://www.gadsdencountyfl.gov

EQUAL OPPORTUNITY/AFFIRMATIVE ACTION/VETERANS PREFERENCE EMPLOYER

The Gadsden County BOCC is a Drug Free Workplace

Job Type: Full-time

Pay: $17.41 per hour

Benefits:
? Health insurance
? Paid time off

Schedule:
? 8 hour shift

Work Location: In person

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