Administrative Assistant

Administrative Assistant

Millersville University

Department: Financial Aid

Nature of Position: Permanent, Full-time

Job Summary/Basic Function

The Office of Financial Aid is accepting applications to fill an
Administrative Assistant position.

Reporting to the Director of Financial Aid, the Administrative
Assistant coordinates and delivers a full range of administrative
and office management services. The Administrative Assistant offers
primary assistance to the Director of Financial Aid in developing
and implementing plans and goals for the department through
administrative responsibilities in conjunction with coordinating
the office budget, providing outreach services, processing,
coordinating small programs and assisting with developing office
wide communication strategies. This position is responsible for
coordinating events, creating, and maintaining data, research, and
servicing initiatives that positively impacts students of all
backgrounds across campus. This position ensures efficiently
accomplished key tasks and university/department objectives. This
position also maintains the director's communications to ensure
organization and follow-up, provides initial screening of visitors
and determines what level of support is needed, being knowledgeable
of all financial aid policies, procedures and, the process for
requesting aid, and the eligibility requirements for receiving and
maintaining financial aid while offering polite, professional
customer service. This role requires skills in organization,
flexibility, customer service skills, computer literacy, some
after-work hour availability for OFA events, and the ability to
take on additional duties/responsibilities as needed by the
director and the department.

Located in Lancaster County, Pennsylvania, Millersville University
of Pennsylvania is one of the 10 public universities of
Pennsylvania's State System of Higher Education. Our pillars of
distinction include exceptionally strong student-faculty
relationships, numerous programs of distinction, a beautiful campus
and vibrant location, and successful job placement for our
students. Our students' success, both inside and outside of the
classroom, is our highest priority, and we provide numerous
opportunities to facilitate their academic, personal, and social
growth and development. Almost 70 baccalaureate programs are
available for our 6,000 students to find their path. Approximately
one thousand graduate students enroll in 21 master's and three
doctoral programs. Our faculty are highly respected in their fields
and dedicated to the success of students in the classroom, research
labs, and in campus life. Over 66,000 alumni live in all 50 states
and in 72 countries around the world. We seek individuals who
embrace and value our EPPIIC values of exploration, public mission,
professionalism, inclusion, integrity, and compassion.

Annual Salary: $44,890.00 plus comprehensive
benefits:
? Health insurance
? Dental insurance
? Vision insurance
? Group life insurance
? Retirement - 2 plans to choose from
? Tuition waiver
? Vacation leave
? Sick leave
? Holiday leave

The State System Employee Benefits Summary can be found at
https://www.passhe.edu/inside/HR/syshr/Benefit_Summaries/PEBTF_Summary.pdf

At Millersville University we are committed to fostering a learning
and working environment that promotes the intersectionality of
diversity to foster a climate of inclusion. Employing our EPPIIC
values and the principles of Inclusive Excellence, we hold that an
inclusive community is a core value that is an essential part of
the foundation for our learning and working environment.
Millersville University is an equal opportunity employer and, in
compliance with federal and state laws and university policy, is
committed to providing equal educational and employment
opportunities for all persons without regard to age, color,
national origin, race, religion, disability, veteran status, sex,
sexual orientation, gender identity or gender expression.
Individuals from traditionally underrepresented populations are
encouraged to apply.

Required Qualifications
? Bachelor's degree OR equivalent combination of experience and
training.
? Experience in taking clear and concise meeting minutes.
? Experience managing complex schedules using calendar management
features.
? Demonstrated ability to:
? Carry out staff assignments requiring the organization of
material and development of procedures.
? solve problems.
? handle multiple, complex tasks with accuracy and attention to
detail.
? maintain a professional demeanor in fast-paced work
environment.
? maintain confidentiality.
? work independently.
? learn academic and office policies.
? change priorities with little/no notice.
? Excellent customer service skills.
? Excellent oral, written, and interpersonal communication
skills.
? Flexibility, willingness, and ability to pursue and adopt new
ideas, information, and technology, and process and summarize
information.
? Ability to work with faculty, staff, and students of diverse
cultures, racial and ethnic groups, and socioeconomic status.
? Proficiency in Microsoft Office including Word, Excel,
PowerPoint, Outlook, and Adobe Acrobat.
? Evidence of a commitment to diversity, equity, and
inclusion.
? Successful interview (including Word and Excel tests).
? Successful completion of three background checks.

Preferred Qualifications
? Experience in an administrative or receptionist role.
? Experience working in higher education.
? Experience with Higher education software experience such as:
Banner, OnBase, SAP, Business Intelligence, and Source Point.

Job Description

Essential Functions
? No or very limited physical effort required.
? No or very limited exposure to physical risks.
? Extensive writing skills (prepare and organize complex
documents).
? Extensive verbal communication skills (provide information and
assistance regularly).
? Intermediate math skills.
? Most work done at a desk, utilizing a computer and phone.
? Work is normally performed in a typical interior/office work
environment.
? Understanding of written and verbal directions.
? Ability to sit for long lengths of time.
? Must be able to lift/pull/push up to 10 pounds.
? Dexterity of hands and fingers to operate a computer keyboard
and mouse.

To apply, please visit: https://jobs.millersville.edu/postings/12999

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