Executive Assistant Defense Sector

Executive Summary • We are seeking an Executive Assistant for a hybrid assignment in Washington, D.C. The ideal candidate will be a Washington, D.C. resident with at least five years of demonstrated experience supporting senior management. Key responsibilities include managing executive calendars, handling phone correspondence, and preparing briefings. • This role requires an experienced Executive Assistant capable of delivering expert-level administrative services in a fast-paced, highly sensitive environment. The selected candidate will directly support the CEO, ensuring smooth day-to-day operations while maintaining the highest standards of confidentiality and professionalism. Remote Conditions • Hybrid setup (on-site and remote work). • Potential transition to part-time after the first six months. Position Duties • Calendar & Schedule Management Prioritize and maintain the CEO's calendar, scheduling meetings, appointments, and travel while effectively managing competing demands. • Communication Liaison Act as the primary contact between the CEO and internal/external stakeholders, screening emails, calls, and correspondence with discretion. • Travel Coordination Arrange domestic and international travel, including flights, accommodations, visas, and itineraries. • Meeting Preparation Draft agendas, compile briefing materials, and take minutes for executive meetings, ensuring follow-ups on action items. • Document Management Organize, edit, and format presentations, reports, and confidential documents. • Project Support Assist with special projects, event planning, and cross-departmental initiatives. • Office Management Oversee office operations in a hybrid work setting, ensuring seamless collaboration between remote and in-office teams. • Confidentiality Handle sensitive information with professionalism and discretion. Required Skills • Experience Minimum five years of experience as an Executive Assistant, preferably supporting C-suite executives in tech, defense, or government contracting. • Communication Skills Exceptional written and verbal communication skills. • Technical Proficiency Advanced knowledge of Microsoft Office Suite (Outlook, Teams, PowerPoint, Excel) and collaboration tools (Slack, Zoom, etc.). • Organizational Expertise Ability to multitask, prioritize, and meet deadlines in high-pressure environments. • Hybrid Flexibility Must be willing to work in-office three days per week (D.C. location) with remote flexibility. • Education Bachelor's degree preferred, or equivalent experience. Apply Job!