Logistics Coordinator

Job title: Logistics Coordinator in Springfield, NJ at QE Solar
Company: QE Solar
Job description: QE Solar is seeking a highly organized, proactive, and customer-service-oriented Logistics, Warehouse, and Office Coordinator to support front office operations and small warehouse functions for our growing solar operations and maintenance business. This key role provides administrative support, manages inventory and logistics, coordinates deliveries, and maintains a clean, functional, and efficient work environment. The ideal candidate is solutions-driven, detail-oriented, and able to work independently in a fast-paced setting that supports field technicians, clients, and multiple locations.Essential Job Functions & Responsibilities:

• Serve as the first point of contact for visitors, clients, shippers, and delivery personnel.

• Professionally manage incoming calls, take messages, and respond to urgent requests.

• Maintain office organization and cleanliness, including break room, reception area, garbage, and recycling.

• Manage mail and package distribution, including receiving, tracking, and outgoing shipments.

• Prepare shipping labels (e.g., FedEx, UPS) and coordinate pickups/deliveries.

• Plan and support meeting logistics and maintain the training facility schedule.

• Coordinate guest food services, order food when employees or customers are visiting, stock breakroom supplies, and maintain kitchen cleanliness to executive standards.

• Monitor and maintain office supplies and equipment.

• Ensure door security and visitor ID checks; liaise with local contacts for access and security protocols.

• Assist with the creation of internal/external correspondence and reports.

• Support emergency response situations and other administrative team efforts.

Warehouse & Logistics Coordination:

• Note: The warehouse at our headquarters is small – consider it a very large garage with about two stories height. No forklift is typically used, rather, a hand lift is available for higher shelving.

• Receive, unload, and document incoming deliveries and shipments.

• Follow SOPs for recycling inverters and key equipment.

• Maintain and organize inventory across office, warehouse, and remote storage units.

• Track, maintain, and coordinate the distribution of critical equipment and materials with field techs and internal teams.

• Maintain Bills of Materials (BOMs) for essential equipment.

• Identify, report, and resolve any loss, damage, or surplus of materials.

• Service and ensure the functionality of warehouse machinery and tools.

• Oversee warehouse shelving, documentation, and proper labeling for accessibility.

• Coordinate facility maintenance (e.g., janitorial, HVAC, security, snow/ice, plumbing, mowing).

• Operate equipment/tools safely (e.g., generators, hand tools, office equipment).

• Maintain compliance with safety and security procedures.

• Track and maintain key departmental metrics as required.

• Assist in procurement activities and identify process improvements that promote scalability across locations.

Skills:Strong communication and interpersonal skills.Highly organized with the ability to manage multiple tasks simultaneously.Excellent problem-solving abilities and a proactive mindset.Ability to follow processes and SOPs with attention to detail.Demonstrated customer service orientation and ability to work independently.Growth mindset with initiative to streamline operations and identify efficiencies.Reliable, accountable, and driven by a sense of ownership and continuous improvement.Physical Requirements:

• Must be able to lift, carry, push, and pull up to 50 pounds independently and up to 70 pounds with assistance.

• Requires regular standing, walking, sitting, reaching, bending, twisting, kneeling, squatting, stooping, climbing, and grasping.

• Ability to perform tasks involving repetitive hand and fine motor coordination.

• Must have corrected vision and hearing within normal range and be able to drive a department vehicle when needed.

• Occasional outdoor work with exposure to varying weather conditions.

Working Conditions:Work performed in an indoor office and warehouse environment with occasional outdoor exposure.May involve driving and visiting local storage or remote warehouse facilities.Required Education:High School DiplomaPreferred Education:Associate or bachelor’s degree or additional job trainingRequired Experience:1-2 years in a professional working environment, whether office, warehouse, or working from home.Preferred Experience:1-5 years professional working environment, whether office, warehouse, or working from home.Required Certifications, Licensures, Etc.:Driver’s License in Good Standing (Must be able to pass QE standard MVR report)Clean Background Check including criminal history, MVR report, and clean prior work experience.Preferred Certifications, Licensures, Etc.:PMP, OSHA 10, OSHA 30For Employees, QE Solar offers incredible benefits! We enjoy:

• 100% paid employee premium on health benefits; additional dependents at low costs and great plans for Health, Dental, Vision, FSA or HSA

• Wellbeing and Employee Assistance

• Perks at Work Marketplace for discounts on gym memberships, classes, tech, vacations, tickets, and more

• Family Building and Adoption Assistance Programs

• Learning & Development Opportunities

• Discounted Life & Disability Insurance

Workplace Type: On-siteSalary Range: $65,000 - $75,000 annual salaryEmployment Type: Full-timeLocation: Springfield, NJStatement to all Third-Party Agencies and Similar Organizations:QE Solar accepts resumes only from contracted recruiting agencies with formal service agreements. Please do not send unsolicited resumes or outreach emails to our QE Solar employees, hiring managers, or team members without expressed consent or contract for services. QE Solar is not responsible for any fees or charges associated with unsolicited resumes or services.
Expected salary:
Location: Springfield, NJ
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