Administrative & Bookkeeping Assistant (ZR_24374_JOB)
This a Full Remote job, the offer is available from: Anywhere
This is a remote position.
- Schedule:
- Mondays to Fridays, 8:00 am to 4:00 pm, Redondo Beach, CA, USA, Pacific Time (with 30-minute paid break)
- 40 hours per week
- Scope:
- Full-time position
- Reports to the business owner
Position Overview:
We are seeking a reliable and detail-oriented Administrative Assistant with Basic Bookkeeping skills to support our daily operations. This role blends administrative support with entry-level bookkeeping tasks and requires excellent communication, organization, and multitasking abilities. You will handle client communication, scheduling, invoicing, and financial data entry using QuickBooks. Training will be provided for bookkeeping responsibilities.
- Key Responsibilities:
- Administrative Support
- Answer and manage 30–40 daily incoming calls and text messages via RingCentral
- Schedule and coordinate private chef appointments and catering events
- Process customer inquiries and capture essential event details
- Manage and respond to emails professionally and promptly
- Complete initial client intake forms and follow up with potential clients
- Coordinate with chef’s schedule for accurate event planning
- Perform general virtual assistant duties as assigned
- Support additional administrative functions as needed
- Basic Bookkeeping
- Categorize transactions and input financial data into QuickBooks
- Assist with invoicing and payment processing
- Learn and apply categorization systems with provided guidance
- Collaborate directly with the business owner on bookkeeping tasks and questions
- Requirements
- Fluent English communication skills (written and verbal)
- Previous experience in customer service, receptionist, or administrative assistant role
- Familiarity with QuickBooks or similar accounting software (training provided)
- Proficiency with standard communication software
- Strong organizational and time management skills
- Excellent phone etiquette and customer service orientation
- Ability to work independently in a remote environment
- Reliable internet connection and professional home office setup
- Willingness to ask questions, learn new systems, and follow instructions
Benefits
- Independent Contractor Perks:
- HMO coverage for eligible locations
- Permanent work from home
- Immediate hiring
- Steady freelance job
Please note that since this is a permanent work-from-home position and an “Independent Contractor” arrangement, the candidates must have their own computer and internet connection. They will handle their benefits and taxes. The professional fees are at hourly rates, and the rate depends on your performance in the application process.
ZR_24374_JOB
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