Manager, Enterprise Payroll & Tax Compliance (Remote)

Who We Are

We’re Dealer Tire, a family-owned, international distributor of tires and parts established in 1918 in Cleveland, OH. We’re laser focused on helping the world’s largest and most trusted auto manufacturers grow their tire business—in fact, we’ve sold more than 60 million tires to date. We’re a thriving company, and we’re looking for driven individuals to join our team. That’s where you come in!

This role oversees the Dealer Tire Family of Companies’ payroll function, ensuring accurate and timely payroll processing of scheduled (weekly, bi-weekly, and monthly) and on demand (off-cycle) payroll activities for approximately 6,500 employees (US and Canada). Pivotal to this will be implementing best practices, maintaining compliance with all regulatory standards, and driving continuous improvements in payroll systems and processes, tax, and regulatory compliance.
• Develop and lead a geographically dispersed Payroll team across the Enterprise.
• Lead and optimize all end-to-end payroll processes, inclusive of taxation and reporting obligations, while ensuring accurate pay calculations and compliance with Enterprise policies and relevant legislation.
• Lead the review of enterprise payroll processes and integrations, identifying trends, discrepancies, and anomalies; provide relevant insights and recommendations.
• Partner with the People, IT, and Finance teams, along with key stakeholders, to ensure seamless integration of payroll data with HRIS and financial systems and address system issues promptly, proposing enhancements as appropriate.
• Deliver expertise and insights to facilitate payroll services and payroll improvement projects.
• Develop and maintain internal controls to minimize risks associated with payroll activities.
• Conduct regular payroll audits to ensure adherence to legislation, instruments, and internal policies.
• Conduct impact assessments of proposed changes; determine the benefits to be realized, and measure, monitor, and update where deliverables change.
• Provide continuous feedback, including positive confirmations, on matters relating to compliance with company policies and procedures.
• Ensure a cooperative and open knowledge sharing relationship is developed and maintained across the Enterprise.
• Review and analyzes payroll tax procedures; apply continuous improvement methods to streamline processes and mitigate risk.
• Lead the overall maintenance and development of procedures and policies related to payroll tax, with understanding of their correlation and impact to other departments.
• Assure all Federal, State and Local payroll tax liabilities and associated regulatory tax filings are completed 100% accurate and on time.
• Provide oversight and collaborative relationship management with third party payroll tax system provider to ensure long-term stability of solution as it relates to our business.
• Support and lead the team on workflow and projects as required.
• Manage enterprise workload and recruit resources as required.
• Manage year-end process including tax and W2 file reconciliation between HRIS, TPA, and corporate general ledger.
• Ensure all tax filings including annual W2 distribution are completed accurately and within mandated timelines.
• Managing and test Workday payroll configuration, partnering with external payroll consultant as required.
• Keep employees and HRBP’s informed of appropriate legislation or tax regulations that affect their pay.
• Maintain up-to-date knowledge of applicable state and federal wage and hour laws and proactively inform business of changes that impact Enterprise payroll, unemployment, or leaves of absences.

Leadership, Mentoring and Coaching
• Provide leadership and coaching to the payroll departments and staff across the Dealer Tire Family of Companies.
• Develop, mentor, and empower team members to provide appropriate solutions, customer service and advice.
• Communicate operational priorities, objectives, and goals.
• Facilitate problem solving and collaboration across the Dealer Tire Family of Companies.
• Complete performance evaluations for each team member and recommend appropriate action such as promotions, counseling, and termination.
• Train, assist, and support managers and employees in the use of the Workday system with regards to Payroll transactions.
• In collaboration with leadership, determine staffing needs, interview potential candidates, and hire employees.

Company Policies
• Thoroughly understand the Enterprise handbooks and policies.
• Assist department in carrying out various HR programs and procedures, as necessary.

Position Requirements
• Bachelor’s degree or equivalent required, master’s degree desired.
• 10+ years of payroll and tax filing experience required.
• Extensive payroll tax and tax compliance experience required.
• Experience with K1 and expat payroll a plus.
• Meticulous detail orientation and organization.
• Excellent communication skills verbal and written.
• Customer-focused, sense of urgency, well organized, able to organize people, files, time, and priorities.
• Proven ability to meet deadlines while maintaining high quality.
• Possesses strong analytical and critical thinking skills.
• Able to give and receive critical feedback, and otherwise function as an effective member of a team.
• Eagerly attacks new challenges.
• Proven ability to keep confidence, and deal with confidential information and sensitive situations with tact and maturity.
• Strong personal integrity. Ability to tie personal values to the company’s values and able to apply those in daily decisions and encourage same behavior in others.
• Proficient in MS Office, advanced in Excel.
• Excellent leadership and people skills.
• Significant proven experience in leading and managing a payroll function in a large geographically dispersed organization.
• Experience with various payroll/HRIS software and systems, such as Workday, ADP, OSV, used for upstream and downstream processes.
• Proven stakeholder and relationship management skills, with the ability to communicate effectively with non-technical stakeholders and senior leaders.
• History of managing projects, improving payroll processes, enhancing efficiency, and creating robust documentation through data-driven insights.

Competencies Required
• Results Orientation
• Agility
• Initiative
• Influence
• Customer Focus
• Recognizes Implications
• Thinks Broadly
• Empowers Others
• Sets Objectives
• Persuades

Physical Job Requirements
• Continuous viewing from and inputting data to a computer screen
• Sitting for extended periods of time
• Travel - <10%.

Drug Policy
• Dealer Tire is a drug-free environment. All applicants being considered for employment must pass a pre-employment drug screening before beginning work.

Why Dealer Tire: An amazing opportunity to join a growing organization, built on the efforts of hard working, innovative, and team-oriented people. The compensation offered for this position will depend on qualifications, experience, and geographic location. The total compensation package may also include commission, bonus or profit sharing. We offer a competitive & comprehensive benefit package including: paid time off, medical, dental, vision, and 401k match (50% on the dollar up to 7% of employee contribution). For more information on our benefit offerings, please visit our Dealer Tire Family of Companies Benefits Highlights Booklet.

EOE Statement: Dealer Tire is an Equal Employment Opportunity (EEO) employer and does not discriminate on the basis of race, color, national origin, religion, gender, age, veteran status, political affiliation, sexual orientation, marital status or disability (in compliance with the Americans with Disabilities Act*), or any other legally protected status, with respect to employment opportunities.
• ADA Disclosure: Any candidate who feels that they may need an accommodation to complete this application, or any portions of same, based on the impact of a disability should contact Dealer Tire’s Human Resources Department to discuss your specific needs. Please feel free to contact us at [email protected] or via phone at 833-483-8232.

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