Administrative Assistant, Artists & Attractions

Opus 3 Artists is a leading company managing the careers and touring activities of many of the world’s greatest performing artists and ensembles. We are looking for a full-time assistant that provides administrative and clerical support to the Senior Vice President/Manager, Artists & Attractions. Our office is located in midtown Manhattan and we are currently working on a hybrid remote and in-office schedule. You would need to work in the office at least two days a week. Essential Duties and Responsibilities include the following: • Supports the Senior Vice President/Manager, Artists & Attractions in all day-to-day functions, to include correspondence, scheduling, expense reports, booking travel, organization of team systems and workflow • Works with artists and presenters to advance logistics, including creating itineraries and coordinating rehearsals, travel, hotels, and visas • Tracks ticket sales with presenting organizations on a weekly basis; Works with the Senior Vice President/Manager, Artists & Attractions and artists’ social media managers, where applicable, to strategize social media campaigns in support of performance schedules • Enters engagement details into company database; Prepares and tracks contracts • Tracks artists’ payments and/or commissions Fields routine and non-routine questions via phone and email including high volume communication with artists and presenters • Creates and designs general correspondences, memos, and financial reports; updates company database • Creates weekly social media updates to highlight roster upcoming performances • Other duties may be assigned to meet business needs Apply tot his job Apply To this Job