Remote Internship Administrative Assistant

Job Summary We are seeking a dedicated and detail-oriented (Voluntary-Internship) Administrative Assistant to join our team. The ideal candidate will provide essential support to our office operations, ensuring smooth communication and efficient management of administrative tasks. This role requires strong organizational skills, proficiency in various software applications, and the ability to handle multiple tasks simultaneously in a fast-paced environment. Responsibilities • Manage front desk operations, including greeting visitors and handling inquiries. • Operate multi-line phone systems, ensuring professional phone etiquette while managing incoming calls. • Perform data entry and maintain accurate filing systems for easy retrieval of information. • Assist with calendar management, scheduling appointments, and coordinating meetings. • Provide customer support by addressing client needs and resolving issues promptly. • Utilize QuickBooks for bookkeeping tasks as needed. • Support office management by maintaining supplies and equipment. • Conduct proofreading of documents to ensure accuracy and professionalism. • Collaborate with team members to enhance office efficiency and workflow. • Utilize Microsoft Office and Google Workspace for document creation, presentations, and spreadsheets. Skills • Proficient in QuickBooks and Microsoft Office Suite (Word, Excel, PowerPoint). • Strong computer literacy with the ability to quickly learn new software applications. • Excellent organizational skills with a keen attention to detail. • Effective time management skills to prioritize tasks efficiently. • Bilingual abilities are a plus for enhanced communication with diverse clients. • Previous experience in clerical roles or as a personal assistant is advantageous. • Familiarity with front desk operations and customer service best practices. • Experience as a dental or medical receptionist is beneficial but not required. • Strong typing skills with the ability to produce documents quickly and accurately. If you are looking for an opportunity to contribute to a dynamic team while developing your administrative skills, we encourage you to apply for this position. Job Type: Contract Expected hours: 25 per week Benefits: • Employee discount • Flexible schedule • Professional development assistance People with a criminal record are encouraged to apply Work Location: Remote Apply tot his job Apply To this Job