Experienced Virtual Assistant for Law Firms - Remote Opportunity with Flexible Schedule

Join Our Team: Make a Difference in the Lives of Our Clients

At DFBooking, we're committed to creating an inclusive environment where diversity is celebrated, and everyone has the opportunity to thrive. We're now seeking an experienced and highly skilled Virtual Assistant to join our team and provide exceptional administrative and clerical support to our legal team. As a Virtual Assistant Law professional, you'll play a pivotal role in driving success and making a real difference in the lives of our clients.

About Us

DFBooking is an equal-opportunity employer that values diversity and promotes inclusivity in the workplace. We believe in fostering a culture that encourages creativity, innovation, and collaboration. Our team is comprised of individuals from diverse backgrounds, experiences, and perspectives, and we're committed to making employment-related decisions based on job-related qualifications alone.

About the Role

As a Virtual Assistant Law professional, you'll be responsible for providing administrative and clerical support to our legal team. This role involves assisting attorneys and paralegals with various tasks, managing documents, scheduling appointments, and handling client communications. If you're a detail-oriented and highly organized individual with a strong understanding of legal terminology and excellent communication skills, we encourage you to apply.

Key Responsibilities

• Administrative Support:
  • Provide administrative assistance to attorneys and paralegals, including drafting correspondence, transcribing dictations, and preparing legal documents.
  • Manage calendars, schedule appointments, and coordinate meetings and conference calls.
  • Organize and maintain electronic and physical files, ensuring all documents are accurately labeled and easily accessible.
• Client Communication:
  • Serve as the primary point of contact for client inquiries, providing timely and professional responses via email and phone in both English and Spanish.
  • Assist with client intake procedures, gather necessary information, and maintain client databases.
  • Coordinate client meetings and assist with the preparation of meeting materials.
• Document Management:
  • Assist with drafting and editing legal documents, including contracts, briefs, pleadings, and memos.
  • Proofread documents for accuracy, grammar, and formatting, ensuring compliance with legal standards and requirements.
  • File documents with courts, agencies, and other relevant entities, adhering to applicable deadlines and procedures.
• Research and Analysis:
  • Conduct legal research on relevant statutes, case law, and regulations as assigned.
  • Summarize findings and prepare reports or memos for review by attorneys and paralegals.
  • Assist in the preparation of legal arguments, briefs, and other written submissions.
• General Support:
  • Assist with billing and invoicing processes, track billable hours, and prepare expense reports as needed.
  • Collaborate with team members on special projects and initiatives to support the overall objectives of the firm.

Requirements and Qualifications

To be successful in this role, you'll need:

• Proven experience working as a legal assistant, legal secretary, or paralegal assistant.
• A strong understanding of legal terminology, procedures, and documentation.
• Proficiency in both English and Spanish, with excellent communication skills in both languages.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint) and legal software applications.
• The ability to prioritize tasks, manage multiple deadlines, and work efficiently in a fast-paced environment.
• Discretion and confidentiality when handling sensitive information and client matters.
• Flexibility to adapt to changing priorities and willingness to take on new responsibilities as needed.

Preferred qualifications include:

• Previous experience working with law firms or in a related field.
• Familiarity with legal research tools and databases.
• Experience with document management systems and electronic filing.

What We Offer

At DFBooking, we offer a competitive compensation package that includes:

• A flexible schedule with availability to overlap during the 9:00 AM - 5:00 PM EST business day.
• The opportunity to work 100% remotely, based outside the US.
• A dynamic and supportive work environment that encourages growth and development.
• A culture that values diversity, inclusivity, and creativity.
• Opportunities for career advancement and professional growth.
• A comprehensive benefits package (details available upon request).

Why Join Us?

By joining our team, you'll have the opportunity to:

• Make a real difference in the lives of our clients.
• Develop your skills and expertise in a supportive and dynamic environment.
• Collaborate with a diverse and talented team.
• Enjoy a flexible work schedule and remote work arrangement.
• Access opportunities for career advancement and professional growth.

How to Apply

If you're a motivated and detail-oriented individual with a passion for delivering exceptional administrative and clerical support, we encourage you to apply. To submit your application, please click on the link below.

Apply To This Job

We look forward to hearing from you!