Office Assistant II (Temporary/Part-Time)

About the position

The Office Assistant II position involves performing a variety of routine to moderately difficult customer service, accounting, receptionist, records management, and database support functions under general supervision. This role is distinguished from the Office Assistant I by the greater range of office support functions performed with lesser direction, requiring more specialized knowledge of department procedures and standards. The position is part-time and temporary, with flexible work hours averaging eighteen hours per week.

Responsibilities
? Types, formats, edits, revises, proofreads, and prints various reports and documents.
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? Answers, screens, and refers visitors and telephone calls; assists customers at a public counter and by telephone.
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? Maintains departmental personnel files and prepares personnel documents.
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? Copies, compiles, and distributes contracts, reports, and documents.
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? Makes and confirms travel arrangements; types itineraries and compiles expense reports.
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? May assemble agenda packets and ensure all information is accurate.
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? May take minutes and transcribe dictation; assists in preparing and distributing agenda packets.
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? May assist with preparation, tracking, and updating of budgetary data.
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? May provide direction to office support staff regarding work procedures.
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? Performs other related duties as assigned.

Requirements
? Graduation from high school or equivalent and two years of increasingly responsible office support or secretarial experience.
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? Experience in a municipal government setting is highly desirable.
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? Knowledge of office administration practices and procedures, business communication, and correct English usage.
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? Ability to operate a computer using word processing software and type accurately at a necessary speed.
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? Ability to organize, set priorities, and exercise sound independent judgment.

Nice-to-haves
? Experience in a municipal government setting is highly desirable.

Benefits
? Flexible work hours averaging eighteen hours per week.
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? Enrollment in an alternative retirement program with mandatory employee contribution.

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